April 11, 2013: This is the notice to communicate that the proposed HOHA Bylaws created by a special committee are finalized and were voted ‘Approved’ at the HOHA general meeting, Thursday, April 11, 2013. They are now in effect and posted below.
The name of the organization shall be the HARVEY OAKS HOMEOWNERS ASSOCIATION, also known as HOHA and hereafter referenced in these Bylaws as ‘Association’.
The objectives of this organization:
Any resident or owner of property in Harvey Oaks subdivision shall be eligible for membership upon paying the required dues, which will make them a ‘member in good standing.
Section 1: General Membership Meetings
There shall be at least one (1) general membership meeting per month with the exception of the month of December, in which there will be no meeting. Notification shall be given by one or more of these methods apt to reach a majority of the members: mail, electronic mail, posted notices, telephone calls, or any other appropriate means of communication. Notification shall require one (1) week advance notice to all active members.
Section 2: Special Membership Meetings
Special membership meetings shall be called by the President as deemed necessary. Notification shall require 14 days advance notice to all members in good standing. Notification shall be given by one or more of these methods apt to reach a majority of the members: mail, electronic mail, posted notices, telephone calls, or any other appropriate means of communication.
Section 3: Agenda
The President shall prepare the agenda for general and special membership meetings. Any person may add an item to the agenda by (a) submitting the item in writing to the President at least seven (7) days in advance of the meeting or (b) making a motion at the meeting to add an item to the general or special agendas at those respective meetings. Adoption of that motion requires a second and majority vote.
Section 4: Quorum
A quorum for any general or special membership meeting of the Association shall be the number of members in attendance with a minimum of at least seven (7). Unless otherwise specified in these Bylaws, decisions of the Association shall be made by a majority vote of those members present at any meeting.
Section 5: Participation
Any general or special membership committee meeting is open to any person and all who may wish to be heard regarding any item on the agenda. Only members in good standing will be eligible to vote. All actions or recommendations of the general or special membership meetings shall be communicated to all affected parties.
The affairs of the Association shall be managed by the Board, which will consist of a President, Vice President, Treasurer, Secretary; and appointed Area Representatives and Committee chairpersons. .
The Board shall be responsible for all business coming before the Association and for assuring that members are informed of business that affects them through reasonable means of notification, acting in the best interest of the neighborhood.
Section 1: Board Officers
Section 2: Board Members
Section 3: Eligibility for Board Service
All members of the Board shall be members in good standing of the Association.
Section 4: Terms of Office
Board members shall serve a two (2) year term, with no limitations on future terms.
Section 5: Board Officer and Member Vacancies
Any Officer or Member may be removed from office as a result of failure to fulfill the duties of said office or for conduct detrimental to the best interests of the Association. Notice of the proposed removal of an Officer or Representative shall be given to all members of the Board at least 14 days in advance of the removal vote. Members of the Board may be removed by a two-thirds vote of the Board. The President, with Board approval, may fill any vacancy on the Board. A member appointed to fill a vacancy shall serve the remainder of the unexpired term and until his or her successor is elected or appointed.
Section 6: Election of Board Officers
Officers (President, Vice President, Secretary and Treasurer) shall be elected by a vote of the membership at the October meeting of the year that their term expires. The names of all candidates for the officers shall be placed in nomination by a nominating committee or by any member in good standing of the Association. Election requires a majority vote of the membership present.
Section 7: Duties
The Board shall have these responsibilities and powers:
All matters of parliamentary procedure not specifically provided for herein shall be conducted in accordance with Robert’s Rules of Order Newly Revised.
Revised: April 11, 2013
Previous Revision: See May, 2000 By-Laws